Automated User Management & Auto-deactivation for Confluence

Automated User Management for the Confluence app, gives the ability to automatically and efficiently manage users in confluence and automatically deactivate inactive users to save licensed user count. Here we will go through a guide to configure Bulk User management with Confluence. By the end of the guide, You can bulk Activate, Bulk Delete and, Automatically Identify inactive users based on their last login time and deactivate users on a regular basis.

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Video Setup Guide

Pre-requisites

To configure Automated User Management for Confluence, you need the following items:

Confluence should be installed and configured.
Admin credentials are set up in Confluence.
Valid Confluence Server or Data center Licence.

Download and Installation

Log into your Confluence instance as an admin.
Navigate to the settings menu and Click Manage Apps.
Click Find new apps or find new add-ons from the left-hand side of the page.
Locate Automated User Management for Confluence via search.
Click Try free to begin a new trial or buy now to purchase a license for Automated User Management for Confluence.
Enter your information and click Generate license when redirected to MyAtlassian.
Click Apply for a license.

Setup Bulk User Management fo Confluence, Bulk management action

1: Setup Automated User Management

In the MINIORANGE USER MANAGEMENT section, Click on the Automated Management section.
You can search or filter the active, inactive or all the users based on their groups.

- Search for users by their usernames or their email addresses.
- Filter users based on selected groups. Multiple groups can be selected.
- Filter users based on directory. It filters users from both internal and external directories.
- Choose the number of users per page to display in the table. By default, it is set to 20, with additional options for 10, 50, and 100 users per page.
- Filter users based on date range. Users with the last login time between the start and end dates will be filtered. Set the start date as 01-01-1970 and the end date as current to disable the date filter.
- You can filter the users based on status whether you want All users, Active Users or Inactive users.

- You can apply operations like activate, deactivate or delete on the users in a bulk using Action on User dropdown.
- You can add or remove the users from the groups in a bulk using Action on group dropdown. After selecting the required options from the dropdown, click on the Apply button.
- You can export users by clicking on the export users button.

You can also perform action on user & action on groups at a time.

2: Setup Users Auto Deactivation

In the MINIORANGE USER MANAGEMENT section, Click on the Activate/Deactivate Users section.
You can reactivate the users after a successful authentication and also assign groups to inactive and active users.

Setup Bulk User Management fo Confluence, Bulk action management to inactivate deactivate users

If you want to deactivate a user who has not logged in for X number of days then you can enable the Auto Deactivate Users option and set Days accordingly. By default, it automatically Deactivates a user if login is not done for 30 days. You can also add a suffix name to the user.
You can set the number of days before sending the email to users automatically before deactivating them. Customize the email subject and choose an email template to ensure users receive notifications before their deactivation.

Setup Bulk User Management fo Confluence, Bulk management deactivate user

If you want to deactivate a never logged-in user then enable the Deactivate Never Logged-In Users. You can also automate a mail to send them before deactivation and can add the number of days before you want to send the mail, email subject and email template.
If you do not want to Auto-deactivate groups, then check the Exclude group for Auto Deactivation option. After enabling this option, you will get a dropdown to select the groups.
You can also add a custom time at which Scheduler will start running and the days after which Scheduler should run.

3: Bulk Group Management

In the MINIORANGE USER MANAGEMENT section, Click on the Bulk Group Management section. Here, you can create and delete groups in bulk.

Create Groups

You can also add groups by importing them from a .CSV file.

1. Manual Entry

In Enter group names field, enter the group names manually. You can add multiple groups at a time by adding multiple group names separated by semicolons.
Then click on Add groups button.

2. Upload CSV File

Import the groups by uploading the CSV file with Groups names that contain Group names in it. You can also get the Sample CSV file format by clicking on the download link.

Delete Groups

Select the required groups that you want to delete from the Select groups dropdown. You can select multiple groups here.
Then click on the Delete Button.

Note: Groups with Admin Access will not be deleted.

Export Groups

Select Export Group in CSV option to export the group details in a csv file on your local system.

Then select the details of the groups that you want to export.

4: Import Export Users

In the MINIORANGE USER MANAGEMENT section, Click on the Import Export Users section.
To import the users, you can need upload .CSV file. You will find the format in by clicking on the download link as highlited in the below image.
In the export users section you can export the users in .CSV file format by selecting Export users in CSV option from the given dropdown.

From the given options select the user details which you want to export.

5: Automated User Management Plugin Audit Logs

To get all the details of the actions performed in the Automated User Management plugin, click on the mo Audit Log option from the left menu in the MINIORANGE USER MANAGEMENT section.
Enable the Auto Delete Audit Logs option to automatically delete the logs after the numbers of days mentioned in the Days text field.
The logs include details like Username, Date, IP Address, Action, Description of the Action performed.
You can filter the logs based on Actions such as User Deactivated, User Activated, User Deleted, Removed from Group, Added to Group, Imported Users, Scheduler Enabled, Scheduler Disabled, Group Created, Group Deleted, Delete Logs Scheduler Enabled, Delete Logs Scheduler Disabled, and User Reactivated.

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