Secure Share for Confluence Cloud Set Up Guide

Video Setup Guide

Installation

• Log in to your Confluence Cloud instance.
• From the left sidebar, click Apps.
• Click Explore more apps to open the Atlassian Marketplace.
• In the search bar, search for Secure Share for Confluence External Users.
• Select Secure Share for Confluence External Users from the search results.
• On the app page, click Try it free to start the free trial..
• Click Start Free Trial to continue with the installation.
• The app will be installed automatically and will appear under the Apps section in your Confluence instance.

1: Create and Share Confluence Link

• First, head to the Confluence page or space that you want to share. You can share the page in the following two ways:

Method 1: Using the Secure Share icon

• On the Confluence page, just below the page title, you will find the Secure Share app icon.
• Click the Secure Share app icon. This will directly open the link configuration screen.

Method 2: Using More Actions

• Click More actions (•••) in the top-right corner of the page → Go to Apps → Click the “miniOrange Share Page”. This will open the link configuration screen.

• The Secure Share Links dialog will appear. Here, you will be able to see all the links created for the current page or space in this dialog box.

• Now click on the Create & Share Secure Link button to open a new dialog for configuring and creating a secure link.

2: Configure the Link

Create Secure Share Link lets you set up the details and permissions for a shared Confluence page:

• Enter a Link Name and Description.
• Choose what recipients can do: View only, or Add comments and attachments.
• Optionally allow or restrict Page Creator viewing access.

Adjust these settings as needed before generating the share link.

• The Child Pages option allows you to include or exclude child pages when sharing content. You can control which child pages are visible by using the With Labels and Without Labels filters, ensuring only the relevant pages are shared.

• The “Share Restricted Child Pages” checkbox allows you to control whether restricted child pages should be included in the shared link. Enable this option if you want restricted child pages to be shared; leave it unchecked to keep them hidden.
• Subscribe allows unlicensed users to receive notifications about updates to the shared content. When this option is enabled, subscribers receive email notifications whenever the shared page or related content is changed.
• You can secure the link using the following options:
1. Set an expiration time and add password protection.
2. Restrict access by allowing only specific public IP addresses to open the shared link.

• After configuring the options, click Save. The created link will appear in the Secure Share Links dialog.
• You can click the copy icon to copy the link to your clipboard, or click the email icon to send the link directly via email.

3: Getting started

Follow the steps below to access the Secure Share settings or features:

• Go to the left sidebar → open the Apps section → click on “Share Confluence with External users” and click on Getting Started Page.
• Getting Started Page is the default landing page that provides a quick guide to help you start sharing Confluence pages and spaces.

3.1 Access All Links

• Access the All Links tab to view all the links created using Secure Share. In this tab, you can:
1. Click the Copy icon to copy the link to your clipboard
2. Send the link directly via email (by clicking the mail icon)
3. Edit the link configuration for each link as required.

3.2 Custom Domain Configuration

• Custom Domain Configuration allows you to set up a personalized domain (vanity URL) as the base URL for all your secure share links, enhancing branding and trust.

3.3 Default Link Configuration

• The Default Link Configuration tab allows Confluence admins to set default permissions for all secure share links in one place. This enables admins to control access settings for all Confluence spaces and pages with a single click, including comments, attachments, child pages, password protection, and link expiry.
• All settings configured here are enforced across:
1. Space Admins
2. Individual Confluence Users
• If enabled, these defaults restrict what Space Admins and users can configure while creating secure share links.

3.3.1 : Apply Configuration to All Links

1. Under Provisions, find Apply on All Links.
2. Toggle this option ON to enforce the default settings on all links.
3. Toggle OFF if you want link-specific configurations.

3.3.2: Configure Permissions

Under the Permissions section:

• Comments - Select one option:
1. Disable – No comments allowed
2. View – Users can only view comments
3. View & Add – Users can view and add comments
• Attachments - Select one option:
1. Disable – No comments allowed
2. View – Users can only view comments
3. View & Add – Users can view and add comments
• Share Child Pages
1. Toggle ON to allow sharing of child pages.
2. Toggle OFF to restrict child page sharing.

3.3.3: Configure Security Settings

Under the Security section:

• Password Protection - Select:
1. Optional – Password protection is optional
2. Mandatory – Password required for all links
• Expiry Settings - Choose one:
1. Optional – Expiry date is optional
2. Mandatory – Expiry date required
3. Custom – Define custom expiry rules
• The Default Link Configuration ensures:
1. Centralized control over external sharing
2. Consistent security posture across all spaces
3. Prevention of permission misuse
4. Organization-wide compliance enforcement
• All configurations made here automatically reflect at:
1. Space Admin level
2. Individual Confluence User level
• This guarantees that sharing policies defined by the Confluence Admin cannot be bypassed.

3.4 Custom Email Configuration

• The Custom Email Configuration tab allows you to set up your own SMTP server for sending emails.
• This ensures all emails are sent from your custom domain instead of the default miniOrange server.

3.5 Plugin Reset

• The Plugin Reset tab allows you to either delete all secure share links or reset the plugin entirely.
• Resetting will remove all configurations, links, and settings, and this action cannot be undone.

3.6 Customization

• The Customization tab allows you to personalize shared pages by adding a custom heading, logo, favicon, and footer.

3.6.1: Show/Hide Header

• Under Customize Header, locate Show heading on shared pages.
• Toggle ON to display the header on shared pages.
• Toggle OFF to hide the header.

3.6.2: Set Custom Heading

• In the Custom Heading field, enter the desired title (e.g., Secure Share).
• This text will appear at the top of shared pages.

3.6.3: Upload Custom Logo

• Under Custom Logo, click Choose File.
• Select the logo image from your system.
• Ensure the image meets recommended size and format requirements.

3.6.4: Upload Custom Favicon

• Under Custom Favicon, click Choose File.
• Select the favicon image to display in the browser tab.

3.6.5: Show/Hide Footer

• Under Customize Footer, locate Show miniOrange footer on shared pages.
• Toggle ON to display the footer.
• Toggle OFF to hide it.

4: Space Configuration

• Browse to the space for which you want to set permissions. Then, from the left sidebar, go to Space apps → click the “Secure Share”. This will open the Space Configuration tab.

• The Space Configuration tab allows space admins to set and control permissions for all pages within a specific space, including settings for comments, attachments, child pages, password protection, and link expiry and the option to Enforce SSO, all from a single place.
• All settings configured here are enforced for every user sharing pages under this space. Users creating secure links for pages within this space must follow the defined space-level configuration and cannot override restricted settings.

4.1. Enable / Disable Space Share Links

• When enabled, users can create secure share links for pages within this space.
• When disabled, all share links created under this space become inaccessible.
• Users will not be able to generate new secure links for this space.

4.2. Apply on Space Links

• Toggle Apply on Space Links:
1. ON – The defined space configuration is automatically applied to all links created within this space.
2. OFF – Users can configure link settings individually (unless restricted by global Default Link Configuration).
• When enabled, users cannot override restricted options while sharing pages under this space.

4.3. Configure Permissions (Space-Level Enforcement)

• Space Admins can define default access levels for:
• Comments
1. Disable – No comments allowed.
2. View – Users can only view comments.
3. View & Add – Users can view and add comments.
• Attachments
1. Disable – No attachments allowed.
2. View – Users can only view comments.
3. View & Add – Users can view and add comments.
• Share Child Pages
1. Toggle ON to allow sharing of child pages.
2. Toggle OFF to restrict child page sharing.
• Enforcement Behavior Example
• If the Space Admin selects:
1. Comments: View only
2. Attachments: Disable
3. Share Child Pages: OFF
• Then users sharing pages within this space:
1. Will not be able to select the View & Add option for comments.
2. Will not be able to enable attachments.
3. Will not be able to share child pages.
4. Will only see or be limited to the allowed configuration.
• This ensures consistent access control across all shared pages within the space.

4.4. Security Settings (Space-Level Controls)

• Enforce SSO
1. Toggle ON to require users accessing shared links to authenticate via SSO.
2. Toggle OFF to allow standard access (subject to other security settings).
• Password Protection
1. Optional – Users may choose to enable password protection.
2. Mandatory – All shared links must have password protection enabled.
• Expiry Settings
1. Optional – Expiry date is optional.
2. Mandatory – Expiry date is required.
3. Custom – Apply predefined expiry rules for links in this space.
• If set to Mandatory or Custom, users must comply with the defined security policy.

• In the View Space Links tab, you can see all the links created using our solution for pages within that specific space.

Key Features

• Share Confluence pages externally with unlimited non-Confluence users using secure, time-limited links
• Grant access to pages with granular permissions for viewing, commenting, and attachments
• Secure sharing with password protection, expiration dates, and access controls
• Anonymous access without compromising security or requiring additional licenses
• Data Center support for enterprise-grade scalability and reliability