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MFA for
Exchange Server

Exchange and Outlook Web App (OWA) are essential for enterprise communication, offering web-based access to emails, calendars, tasks, and contacts.

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Legacy Apps SSO & MFA Solutions

What is Exchange and Outlook Web App (OWA)?

Exchange and Outlook Web App (OWA) are critical tools for enterprise communication, enabling users to access emails, calendars, tasks, and contacts through their web browsers and apps. However, with the growing cyber threats, relying solely on usernames and passwords is no longer sufficient.


miniOrange provides a Multi-Factor Authentication (MFA) solution for your Exchange and OWA login adding an additional layer of security by requiring users to verify their identity through multiple methods before gaining access. This ensures that even if login credentials are compromised, the account remains secure. Supported authentication methods include OTP, Push notifications, Biometric verification, time-based one-time passwords (TOTP), Hardware tokens like YubiKey, and mobile authenticator apps such as Microsoft Authenticator.


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Why Multi-factor Authentication Solutions?

Multi-factor Authentication (MFA) Solutions are one of the crucial aspects of today's cybersecurity landscape. As Multi-factor Authentication has become increasingly mandatory, companies across industries are looking for comprehensive solutions to secure their applications, systems, and services. miniOrange’s security solutions can be easily utilized by every company to protect their assets. We offer a detailed overview of Multi-factor Authentication solutions to help companies determine what they should protect with MFA. Whether your requirement is for Multi-factor Authentication solution for Exchange ActiveSync, MAPI, Outlook on the web or on either Mobile or Desktop, we have the perfect solution for you.

A robust and reliable Multi-factor Authentication solution can always be utilized to secure Microsoft Outlook Web App (OWA) can also be easily integrated with Windows, Linux, Mac, Android and iOS, and supports a range of authentication protocols such as ActiveSync and MAPI, making it compatible with various outlook clients, on-premises applications and also be integrated with custom applications and Active Directory (LDAP), providing an extra layer of security to prevent unauthorized access to sensitive data.
A collection of 15+ different MFA methods, such as Time-based One-time Password (TOTP), SMS and Email verification, Push Notifications, Google & Microsoft Authenticators, Hardware Tokens like Yubikey, Cisco Duo etc. enables users to choose the authentication method that works best for their organization.

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Flexible Deployment Options

Identity solutions from miniOrange can be easily deployed in your organization's existing environment.



Unique Features of the Exchange MFA Solution

Simplified User Enrollment

  • The user self-enrollment feature makes MFA Implementation fast & easy.
  • Users can seamlessly sign up from the miniOrange user-friendly self-enrollment portal.
  • They can choose their preferred MFA method from the list of options approved by the admin.
  • Admins can prompt users for self-enrollment in their first login rather than manually provisioning them.

Passwordless MFA For Workforce Productivity

  • Remove password management hassle for your employees juggling between multiple work apps daily.
  • Enable users to securely access apps and resources without requiring passwords.
  • Ensure seamless user login via alternate methods like Microsoft/Google Authenticator, Push Notification, OTP Verification, Biometrics, etc.

Advanced MFA Security With Conditional Access

  • Protects 99.9% of accounts from getting hacked during high-risk scenarios.
  • Apply IP, Location, Device & Time-based Restrictions.
  • Trigger responses such as Allow, Challenge MFA, or Deny.
  • Analyzes user behavior and contextual factors for correct threat response.
  • Set custom adaptive policies as per your company’s unique needs.

Better Reporting & Compliance Support

  • Stay informed on all user logins via Multi-Factor Authentication.
  • Robust tools at your fingertips: session management & user monitoring, user login audit, user and admin activity reports, etc.
  • Trigger responses such as Allow, Challenge MFA, or Deny.
  • Get complete reports on all user activities in a single dashboard.
  • Comply with international regulations like GDPR, HIPAA, SOC, and others.



User enrollment

Supported Versions

MFA for Exchange and OWAlogins is supported for the following Exchange versions:

  • Exchange Server 2012
  • Exchange Server 2013
  • Exchange Server 2016
  • Exchange Server 2019



Multi-Factor Authentication (MFA) methods supported by miniOrange




SMS & Phone Callback

Authenticator Apps

miniOrange Authenticator

Email Verification

Hardware Token

Security Questions

SMS & Phone Callback

Receive a text on your mobile with the information required to validate yourself for the second factor.


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Authenticator Apps

Receive a time based OTP token (TOTP) by an external authentication app such as Google/Microsoft authenticator.


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miniOrange Authenticator

Use the miniOrange authenticator to login in the form of a soft token, push notification or a QR code.


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Email Verification

MFA using login links and password keys on your registered email address.


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Hardware Token

Use a physical USB token into your computer, which generated the required information to gain access.


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Security Questions

Answer a few knowledge based security questions which are only known to you to authenticate yourself.


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Supported Clients


Microsoft Outlook Clients
Exchange ActiveSync Clients
Web Browsers
Other Supported Clients

Microsoft Outlook Clients


  • Outlook on the Web (OWA)
  • Outlook for Windows and Mac
  • Outlook for iOS and Android
  • Apple Native Mail app on macOS
  • Windows Mail app

Exchange ActiveSync Clients


1. Native Mail Apps on iOS and Android: Native mail clients on mobile devices using the Exchange ActiveSync protocol for synchronization.

2. Windows Mail App: Windows 10 and 11 include a Mail app that supports Exchange ActiveSync.

3. GMail App: GMail mobile application on Android and iOS.

Web Browsers


Any modern web browser: Can access Outlook on the Web (OWA) for email, calendar, contacts, and tasks.

Other Supported Clients


Mozilla Thunderbird with Lightning ( through IMAP), Evolution (Linux), eM Client, Airmail (macOS).




Frequently Asked Questions


Does MFA work with different Exchange protocols, such as ActiveSync, MAPI, and Outlook on the Web?

Yes, miniOrange Exchange MFA can be enforced across various Exchange protocols including ActiveSync (used primarily by mobile devices), MAPI (used by Outlook desktop clients), and Outlook on the Web (OWA), MFA ensures that any access attempt must pass through an additional verification step.

What happens if I lose access to my second authentication method?

If you lose access to your configured multifactor authentication method (e.g. your mobile device or hardware token), you can recover your account with a backup authentication method like answering security questions, receiving a backup code, or contacting your IT support team to regain access.

Is MFA mandatory for all users, or can it be enabled selectively?

MFA can be configured based on your organization’s security policies. It can be made mandatory for all users or selectively enabled for certain Organizational Units (OU’s), groups, or high-risk user accounts having access to sensitive information.

How does MFA impact the user experience when accessing OWA?

While MFA adds an extra security layer during logins, users will be prompted to provide additional verification (such as a code from an authenticator app) after entering their password without impacting much user experience.

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